1. INTRODUCTION AND SCOPE
This Privacy Notice provides information on the processing of personal data by Concept Life Sciences Limited (‘Concept Life Sciences’). This Privacy Notice was last reviewed in May 2018 and may be changed over time. You are advised to check regularly for any changes.
Concept Life Sciences based at 4th Floor, 19 Spring Gardens, Manchester, M2 1FB is the controller for the processing of all personal data of job candidates and future employees or temporary workers working under its supervision (such as trainees).
II. FOR WHICH PURPOSE ARE WE PROCESSING YOUR PERSONAL DATA?
We will process your personal data for the purpose of (i) managing and administering recruitment processes and thereto related policies and practices within Concept Life Sciences and (ii) to communicate with you with regard to your application. Please note that pre-employment screening may be part of the recruitment process.
III. ON WHAT LAWFUL BASIS DO WE PROCESS PERSONAL DATA FOR THIS PURPOSE?
We will process your personal data on the basis of our legitimate interest in ensuring that Concept Life Sciences can efficiently and effectively assess and select candidates. Pre-employment screening of potential recruits will be executed for security reasons or in relation to export controls, anti-bribery & corruption, ethics & compliance and any other legal or regulatory obligations to which we may be subject.
IV. WHICH PERSONAL DATA DO WE PROCESS FOR THIS PURPOSE?
For this purpose, we process your contact details (name, title, telephone, email and home addresses), all information contained in your cover letter or CV/resume (such as your professional memberships, employment and education history), information you have shared on social media (such as LinkedIn), your correspondence with Concept Life Sciences with regard to your application (including references) or Talent Bank participation. We may also process personal data necessary for assessing your credit standing, proof of work eligibility and any past spent (if the role is applicable) or unspent criminal convictions.
V. HOW LONG DO WE RETAIN YOUR PERSONAL DATA?
We will retain your personal data for the duration of the recruitment period for the relevant vacancy unless you request us to add you to the Talent Bank or retain your personal data for a longer period (for instance, to allow us to consider you for future vacancies). Where we hold your personal data for this longer period, we will only do so on the basis of your consent, which you may withdraw at any time and free of charge.
VI. WHO HAS ACCESS TO YOUR PERSONAL DATA?
Your personal data will be available within Concept Life Sciences to only those who need access to the data and only to the extent necessary to meet the purpose specified in section II (above). We will take appropriate measures to ensure that your personal data is adequately protected.
VII. HOW IS YOUR PERSONAL DATA SECURED?
Concept Life Sciences has taken adequate safeguards to ensure the confidentiality and security of your personal data. We have implemented appropriate technical, physical and organisational measures to protect your personal data against accidental or unlawful destruction or accidental loss, damage, alteration, unauthorised disclosure or access, and against all other forms of unlawful processing (including, but not limited to unnecessary collection) or further processing.
VIII. YOUR RIGHTS
You have a number of rights under applicable data protection law in respect of our processing of your personal data. These include:
- the right to request access to your personal data;
- the right to request rectification of any personal data that we hold;
- subject to certain conditions:
- the right to request erasure of your personal data;
- the right to request restriction of processing of your personal data;
- the right to have your personal data transferred to another controller;
- where we rely on your consent for processing, the right to withdraw such consent; and
- the right to lodge a complaint with a data protection authority in the United Kingdom, this is the Information Commissioners Office.
Further details on the scope of these rights can be found in the Concept Life Sciences Data Subject Request Form. Should you wish to exercise your rights, please complete the Request Form and send (including any supporting documents) to the Data Protection Manager: [Richard.McMillan@Conceptlifesciences.com].
When in doubt, or if you have any questions relating to data protection, please ask the HR team; HR@conceptlifesciences.com.